Recruitment Privacy Notice
This is a summary notice. Further information about our recruitment data processing, including detailed retention periods and international transfers, is available in our full Recruitment Privacy Policy Recruitment Full Privacy Policy - Audience Collective.
Controller & Contact
Audience Collective (and relevant Group Agencies) is the controller for recruitment data processed via our Career Site and applicant tracking system (Teamtailor). Questions or requests: jo.wilkinson@thisisaudience.com
Career Site: https://audiencecollective.teamtailor.com/ | Cookie Policy: https://audiencecollective.teamtailor.com/cookie_policy ;
The employing Audience Collective group company named in the relevant job posting is the controller for your recruitment data. Other group companies may process data as joint controllers or processors for recruitment administration purposes.
Scope
This notice covers Visitors to the Career Site, Connecting Candidates (talent pool), Applying Candidates, Sourced/Referred Candidates, and References.
Categories of data
Visitors: device and technical usage data (incl. IP, browser, OS), site interaction metrics, and cookie data (per Cookie Policy).
Candidates: contact details; application materials (CV, cover letter, portfolios); interview notes and assessments; salary expectations; information from public professional profiles (e.g., LinkedIn); reference information.
Special category data: EDI characteristics and health/disability information (for adjustments). Processed only with explicit consent or where necessary for legal obligations.
References: contact details and information provided about the candidate.
Sources
- Public professional sources; employees/partners who refer you; your named referees.
Purposes & lawful bases
Operating and securing the Career Site; analytics - Legitimate interests.
Talent pool connections, vacancy updates - Consent.
Sourcing/referrals; reviewing applications; recruitment management - Legitimate interests.
Recording interviews; EDI monitoring - Consent.
Legal/ regulatory obligations - Legal obligation.
Pre-contract steps - Contractual necessity.
Recipients
Service providers (including TeamTailor), Audience Collective Group Agencies, cookie providers, authorities/courts (where required), and parties to corporate transactions.
International transfers
Where data is transferred outside the UK/EEA, appropriate safeguards are used (UK adequacy, UK–US Data Bridge, IDTA/UK Addendum, SCCs).
Retention
- Security logs: up to 1 year.
- Applicants: generally, 6 months after decision; talent pool retained only with renewed consent.
- Connecting Candidates: retained while active.
- References: normally for up to 6 months.
- Legal claims: retained until fully resolved.
Your rights
You can access, rectify, erase, restrict, object, port your data, and withdraw consent. Contact: jo.wilkinson@thisisaudience.com Complaints: ICO or Irish DPC.
Automated decision-making
We do not make hiring decisions based solely on automated processing.
Updates
We update this notice when required.